EXPO & MARKET
showcase your products or services to more than 4500 runners plus their families over 2 days
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EXPO AND MARKET
The registration will take place on the Knysna High sports field, which is the same venue as the race finish. Both the Expo and the Market will be open for Registration as well as on Race Day.
This will ensure that there is something for everyone from food and drink stalls to running equipment, gifts, curios, and more. We look forward to creating a fun vibe for runners and supporters at the Knysna Forest Marathon.
07 July 2023
10:00 - 22:00
08 July2023
08:00 - 14:00
EXPO STAND STANDARD
Inside Registration Tent
Stand size: 3m x 3m
R 3 800 (excl VAT)
No Food Vendors
MARKET STAND LARGE
Outdoor On Field
4m x 4m (16sqm)
R 2 200 (excl VAT)
Typical Market Items
MARKET STAND SMALL
Outdoor On Field
3m x 3m (9sqm)
R 2 000 (excl VAT)
Typical Market Items
ELECTRICITY SUPPLY
Optional
1x Power Point
R 350 extra
500W per plug
IMPORTANT THINGS YOU NEED TO KNOW before submitting your application
OPERATING HOURS
OPERATING HOURS
- Friday:
expo exhibitors: 10h00 – 22h00
market vendors: 10h00 – 18h00
- Saturday:
all traders: 08h30 – 14h00
PRODUCT RESTRICTIONS
- Due to possible conflicts with sponsors and other partners, the following products will NOT be allowed by anyone other than the exhibitors / vendors already appointed by the organizer:
- Any type of running shoes
Merchandise with the Knysna Forest Marathon name or logo
Any drinks (hot / cold) incl. alcoholic
- (This means that any applications to sell running shoes or Knysna Forest Marathon branded merchandise as well as coffee, cold drinks, water or any alcoholic drinks will be automatically declined.)
- Only one food type (eg burgers) per stall will be allowed to ensure variety.
- Only the items listed and approved on your application form will be permitted on the day, no additional products will be allowed without prior arrangement.
- Should you not comply with any of the above you will not be allowed to operate and your fee will be non-refundable.
ELECTRICITY SUPPLY
- Exhibitors / vendors are not to exceed the wattage draw-off from the power point i.e. 500w per plug.
- All appliances for heating purposes must be thermostatically controlled.
- All appliances should be tested by a qualified and competent person before connecting to the power supply.
- Bring your own extension cords. (approx. 10m)
COMPLIANCE & SAFETY
- Food vendors are required to provide a valid FOOD SAFETY CERTIFICATE before setup.
- A valid CERTIFICATE OF COMPLIANCE is required for all gas setups.
- NB: All Vendors using gas or fire are required to have an up to date serviced fire extinguisher at their stand at all times.
- No open fires will be allowed, unless arrangement is made ahead of time with the organiser.
CONFIRMATION & PAYMENT
Applications close on 31 May 2023.
- All applications will be reviewed by the organisers.
- Approvals will be sent via email together with the final contract and invoice by 9 June 2023 at the latest.
- Final payment is due by 15 June 2023 or the stand will be forfeited.
- Payments are non-refundable after 31 May 2023.
SPACE & BRANDING
- Branding may only be erected within the confines of the stand and no additional banners may be erected in and around the venues.
- Vendors & Exhibitors are only allowed to display or hand out literature from within the boundary of their stand.
- The use of flashing lights or sound systems is NOT permitted.
- It is the Exhibitor’s responsibility to keep their stand clean and orderly at all times
PLEASE NOTE
It is important to the Knysna Forest Marathon to support the community and therefore preference will be given to local (Knysna-based) exhibitors and vendors.
EXPO
This refers to the exhibitors (usually selling sport-related items) that will be inside the tent. On registration day all runners (approx. 5000) will be collecting their race packs from inside this tent and then be directed through the stalls to the exit on the other side, therefor the expo stands get the most traffic on registration day. On race day, these exhibitors will have the option to remain open in the same spot inside the tent or move to an allocated area on the field.
MARKET
This refers to the beer tent and the vendors that will be spread out across the field, in their allocated spots, on Registration and Race Day selling food, cold drinks, coffee, sweet treats, gifts, and any other market-type items to runners and visitors. These vendors are responsible for their own gazebos or cover from the weather if necessary.
FOR ANY QUERIES PLEASE CONTACT
Nadine
marketing@knysnaforestmarathon.co.za
PLEASE NOTE
Should you want two stalls - one for the expo (inside) and one for the market (outdoor) - please complete the form twice as they are captured separately.
Should you want two of the same stalls - two expo stands or two market stands - please let us know this in the 'extra notes' box at the end of the form.
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